How to Use Documents in iCloud

When you open an Apple-built application on your Mac that supports the new Documents in the Cloud feature, you are greeted with the new iCloud document pane. You need to have the Documents & Data option enabled in the iCloud System Preferences in order to use this feature, but once you enable it, it can make your work life much simpler. 

Opening Documents Stored in the Cloud

If you have a document already stored in your iCloud account, you can select the file and open it directly from the iCloud document pane in the app that is currently opened. Only files that can be opened by the particular app are shown. The last modified date will be listed under the document. These documents are stored locally, but synced between your devices automatically by iCloud.

Saving Documents to the Cloud

Saving a document to iCloud in Mountain Lion takes only a few clicks.

There are three ways to get documents from iCloud-compatible apps into your iCloud account. The first is to create a new document and navigate to File > Save. From the Where drop-down menu, choose iCloud, specify a name, and click the Save button. The file will be automatically pushed to iCloud.

If the document is already saved locally, you can drag and drop it onto the iCloud document pane to automatically upload it to iCloud. You can also use the AutoSave drop-down menu in the title bar of the app window. Select the disclosure triangle that appears after mousing over, and then select the "Move to iCloud" option.

Organizing Your Stored Documents

You can change the view from icon to table view by selecting between the two view buttons at the bottom of the iCloud document plane.

Need to find a particular file? Give the search bar a try. It can search both the filename and the content of the documents stored in iCloud.

Good organization is key to finding documents quickly. Documents in iCloud are arranged similarly to the way apps are in iOS. Files can be dumped into the main document area, or they can be arranged into a single-level folder with a name.
 
Drag and drop one file on top of another to create a folder. Right-click the folder and choose Rename to change the name of the folder. You can also right-click any file or folder to duplicate it, move it to the Trash, or open it with Quick Look. You can type a search term into the text field in the upper-right corner of the iCloud document pane to search through both the names and contents of stored files.

Safari (iCloud Tabs and Reading List)

Only devices with currently opened tabs will appear in the iCloud Tabs listing.

iCloud's initial Safari support gave us a rudimentary version of Reading List (an easy-to-use way to bookmark items that you want to read later, that syncs to multiple devices). In Mountain Lion, Apple took this feature one step further by adding the ability to view Reading List items while offline. When you add an item to the Reading List, the entire webpage is processed and downloaded onto the Mac so that when you feel the urge to read, you can, even if you're not connected to the internet. This feature is extremely useful for flights without any onboard internet connection.

Safari in Mountain Lion also brings a new iCloud feature called iCloud Tabs. This feature automatically syncs the opened tabs and webpages from your Macs (and eventually, iOS 6 devices) to iCloud. What this means is that if you are on one Mac, you can see and load the exact webpages that are loaded on other Macs. This is nifty for when you forget to bookmark important pages. In Safari, clicking the small iCloud button in the toolbar presents you with a list of your devices with opened tabs. Clicking any of the webpage titles loads the page in the browser on your local machine without harming the currently opened Safari tabs on the remote machine.

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Original Page: http://www.maclife.com/article/howtos/how_use_documents_icloud

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Regards,

Derik Chan